ELECTRONIC RECORD IT BUTTON MANUAL
ELECTRONIC RECORD IT BUTTON UPGRADE
ELECTRONIC RECORD IT BUTTON FULL

To Support Better Management Decision Making.Operated as part of the overall records management program, vital records programs preserve the integrity and confidentiality of the most important records and safeguard the vital information assets according to a 'Plan' to protect the records. A consistently applied records management program can reduce the liabilities associated with document disposal by providing for their systematic, routine disposal in the normal course of business.Įvery organization, public or private, needs a comprehensive program for protecting its vital records and information from catastrophe or disaster, because every organization is vulnerable to loss. This can be equally true in Government agencies. Failure to comply with laws and regulations could result in severe fines, penalties or other legal consequences.īusiness organizations implement records management programs in order to reduce the risks associated with litigation and potential penalties.

ELECTRONIC RECORD IT BUTTON FULL

The only way an organization can be reasonably sure that it is in full compliance with laws and regulations is by operating a good records management program which takes responsibility for regulatory compliance, while working closely with the Office of General Counsel. These laws can create major compliance problems for businesses and government agencies since they can be difficult to locate, interpret and apply. In terms of recordkeeping requirements, the United States is the most heavily regulated country in the world.

ELECTRONIC RECORD IT BUTTON MANUAL

Investments in new computer systems don't solve filing problems unless current manual recordkeeping systems are analyzed (and occasionally, overhauled) before automation is applied. To Assimilate New Records Management TechnologiesĪ good records management program provides an organization with the capability to assimilate new technologies and take advantage of their many benefits.A well designed and operated filing system with an effective index can facilitate retrieval and deliver information to users as quickly as they need it.

ELECTRONIC RECORD IT BUTTON UPGRADE

A good records management program can help any organization upgrade its recordkeeping systems so that information retrieval is enhanced, with corresponding improvements in office efficiency and productivity.

Time spent searching for missing or misfiled records is non-productive. In a 30-person office that could mean a savings of $7,000 annually! In DOI, we average 25 feet of paper per person. Usually, in an office that doesn't have a records program, 30-50% of the files could be stored off-site. , and there is an opportunity to effect some cost savings in space and equipment, and an opportunity to utilize staff more productively - just by implementing a records management program. It costs $22 less per linear foot of records to store inactive records in the Federal Records Center versus in the office. Recordkeeping requires administrative dollars for filing equipment, space in offices, and staffing to maintain an organized filing system (or to search for lost records when there is no organized system). An effective records management program addresses both creation control (limits the generation of records or copies not required to operate the business) and records retention (a system for destroying useless records or retiring inactive records), thus stabilizing the growth of records in all formats. To Control the Creation and Growth of Recordsĭespite decades of using various non-paper storage media, the amount of paper in our offices continues to escalate.(Adapted from Ten Business Reasons for Records Management in Information and Records Management: Document-based Information Systems, Robek, Brown, Stephens, 1995.) Records management programs are not generally an organization's primary business, and even though records management programs don't usually generate income, the following are the most important reasons to set up a good records management program in your office anyway. Better information, at the right time, makes better business. Records management programs must manage organizational information so that it is timely, accurate, complete, cost-effective, accessible and useable.

Social (moral, ethical and legal) responsibility.Records management objectives usually fall into one of three categories:

Question 1: Why Records Management? Ten Business ReasonsĮvery business or program must address well-defined objectives that will add value, either directly to the bottom line or toward the achievement of the organization's goals and objectives.

Electronic record it button